What is Payroll, PF & ESI Compliance?
Every employer in India is required to comply with statutory payroll obligations — including Provident Fund (PF) under the Employees' Provident Funds Act, 1952, and Employee State Insurance (ESI) under the ESI Act, 1948. Non-compliance attracts heavy penalties, interest, and even prosecution.
We provide end-to-end payroll management: from salary computation and payslip generation to monthly PF/ESI challan filing and annual returns — all handled by our expert team so you can focus on your business.
Provident Fund (PF) — Overview
- Mandatory for establishments with 20 or more employees
- Employee contribution: 12% of basic salary + DA
- Employer contribution: 12% (split between EPF and EPS)
- Monthly challan must be deposited by the 15th of the following month
- ECR (Electronic Challan cum Return) filed on the EPFO portal every month
- EPFO registration required before first challan
Employee State Insurance (ESI) — Overview
- Mandatory for establishments with 10 or more employees
- Applicable to employees earning ₹21,000/month or less
- Employee contribution: 0.75% of gross wages
- Employer contribution: 3.25% of gross wages
- Monthly challan due by the 15th of the following month
- Provides medical, maternity, disability, and dependent benefits to employees
Our Payroll Services Include
- Monthly salary slip generation for all employees
- PF and ESI challan computation and generation
- ECR (Electronic Challan cum Return) filing on EPFO portal
- ESI monthly return filing on ESIC portal
- Form 16 / TDS on salary computation
- Annual PF and ESI returns filing
- Leave and attendance management support
- Full-and-final settlement calculations
Our Process
1
Collect Salary Data
You share attendance, leave records, and any variable pay components for the month. We verify and consolidate the data.
2
Calculate Deductions
We compute PF, ESI, TDS, professional tax, and other statutory deductions for each employee based on their salary structure.
3
Generate Challans & Payslips
Monthly PF and ESI challans are generated along with individual salary slips for all employees.
4
File on EPFO / ESIC Portal
We file the ECR on the EPFO portal and the monthly return on the ESIC portal before the 15th deadline.
5
Share Acknowledgements
All filed challans, acknowledgements, and payslips are shared with you for your records and employee distribution.
Documents Required
Employee details (name, DOB, joining date)
Salary structure for each employee
PAN & Aadhaar of all employees
Bank account details of employees
Attendance / leave records for the month
Previous month's challans (for new clients)
EPFO & ESIC registration details
UAN numbers of employees (for PF)